CheMondis Privacy Notice
1. Introduction
CheMondis GmbH
Zeppelinstrasse 9
50667 Cologne
Germany
E-Mail: support@chemondis.com
Internet: www.chemondis.com
(“we”, “our”, “us”). We are committed to protecting and respecting your privacy. For the purpose of the General Data Protection Regulation (“GDPR”), we are the data controller.
This privacy notice sets out the basis on which we will process any personal data or usage information we collect from you, or that you provide to us, in connection with your access to and use of the CheMondis platform through our website at www.CheMondis.com (“Platform”) in your function as authorized representative of your company which is a user of the Platform. We will only process your personal data in compliance with the GDPR and the German Federal Data Protection Act (Bundesdatenschutzgesetz, BDSG). Please read this privacy notice carefully so that you understand your rights in relation to your personal data, and how we will collect, use and process your personal data. If you do not agree with this privacy notice in general or any part of it, you should not access the Platform.
2. What types of information do we collect and for which purposes do we use it?
a) Information you give us.
If you want to participate in the offer of our platform, you have to register first. We collect the following data on the basis of Art. 6 (1)(b) GDPR.
User data:
• E-Mail, First name, Last name
• Optional: Profile picture, Role, Phone
Company data:
• Company Name, VAT / Tax ID, Contact email, Country, Company Type
• Optional: Phone,Fax, Website URL, Logo Image, List of certificates, Account data, Paymentinformation
We use data you provide to us in the course of registration or your inquiries to [
• provide customer support
• contact users about new developments on the marketplace
• tailor content, and other aspects the user experience
• perform data analytics to operate, improve and enhance our product and services as well as to gain business insights
• enforce compliance with our terms of use
• protect against misuse or abuse of our product and services
• comply with the law
].
You can change or delete your profile at any time within the account. The data will then be automatically removed from our system after 4 weeks , provided that there are no retention periods or the data is not required in individual cases (e.g. in the case of open claims for the collection of receivables).
Information concerning you may be provided by your company in the context of your registration as an authorized representative of your company in relation to the use of the Platform. You may provide information by contacting us via the Platform, by email, telephone, communication channels within the Platform, or otherwise.
Legal basis for this data processing is our legitimate interest according to Article 6(1)(f) GDPR to operate and ensure the proper functioning of the Platform, we will use your information to:
• communicate with you;
• contact you via telephone or email;
• administer and provide services and customer support;
• enhance, improve and personalise our services;
• enforce our general terms of use for the CheMondis platform; or
• collect statistical information about your use of the Platform
b) Data processing during the use of Platform features
The CheMondis marketplace offers functions to search for a product and request companies that offer the product for negotiation and purchase transactions. Suppliers are able to list products, to receive, to negotiate requests and to sell products.
Marketplace users can export existing agreements. Those include the e-mail of the contact person of the company with which the agreement was concluded. A user also can import existing contracts. Those contracts are only visible for the two companies involved and their users.
The supplier user is data controller of the data he exports and imports. CheMondis is again also responsible for the data that has to be processed e.g.in the context of support purposes and of the platform provision (see above).
C) Data processing for marketing purposes:
We process your data for the purpose of advertising. Legal basis for this data processing is Article 6(1)(f) GDPR and in the interest of informing you about new products and services. You have the right to object to this processing, the exercise of which will lead to the termination of processing for the purpose of direct advertising.
In addition, we offer the possibility to order our newsletter. If you have given us separate consent to inform you by e-mail about our own products and services, this will be processed in accordance with Art. 6 (1) (a) GDPR. Your consent may be revoked at any time without this affecting the lawfulness of the processing carried out to date. If your consent is revoked, we will stop the corresponding data processing and will delete your data within 4 weeks.
If you no longer wish to receive the newsletter in the future, you can unsubscribe at any time via the link to unsubscribe from the newsletter, which you will find in every newsletter e-mail.
As part of the newsletter registration process, we store certain data in addition to the above-mentioned data, as far as it is necessary to prove so that you have registered for our newsletter.
This may include storing the complete IP address at the time of the registration or confirmation of the newsletter, as well as a copy of the confirmation mail sent by us.The legal basis for the data processing is our legitimate interest to be able to account for the legality of the newsletter delivery according to Art. 6 (1) (f) GDPR.
There is no processing of data for the purpose of profiling.
c) Social Media
We in addition to the provider of the social media platform (platform provider) are jointly responsible as data controllers for the processing activities concerning your data. The platform provider in this respect primarily determines the purposes and means of the processing activities, which we can influence only to a limited extent. To the extent that we can exert influence over or set parameters regarding the processing of your data, we will, within our means, take actions to ensure that the platform provider processes your data in compliance with applicable data protection regulations.
We operate the following social media sites:
• LinkedIn: https://www.linkedin.com/company/chemondis
• Instagram: https://www.instagram.com/chemondis.career
• Twitter: https://twitter.com/chemondis
The data you provide directly on our social media pages e.g. during events or by using the page, such as comments, videos, pictures, likes, tweets etc.are published by the social media platform. The processing by us is based on Art. 6 (1) (f) GDPR which refers to processing which is done in the interest of public relations and communication.
We evaluate the results of our (marketing) activities on our social media and applicant websites to measure the efficiency and relevance of our web presence. We determine the success of our activities in order to continuously improve our (marketing) activities in your interest and to plan new measures.
At no time is your data used or processed by us for any undisclosed purposes. To the extent that the platform provider leaves us room to exert influence over or set parameters regarding the processing of your data, we will design our social media pages to be as compliant as possible with applicable data protection rules. We therefore do not make use of demographic,interest-based, behavior-based or location-based target group classifications for the purposes of advertising, notwithstanding that such services may (by default) be provided to us by the social media platform providers.
With regards to the receipt of the statistics provided by the platform provider, this may only be influenced by us to a limited extent and we do not possess the means to deactivate them completely. However, we make sure that no additional optional statistics are made available to us.
If you wish to object to a particular data processing, please contact us via the contact information provided in our imprint. Following our examination of your request, we will determine whether we are able to respond to your request. If we are unable to fulfill your request using our own means, we will forward it to the appropriate service provider.
If you send us an inquiry through the social media platform, we may also,depending on your request, refer to other secure communication channels that guarantee confidentiality. You always have the option to send us confidential inquiries to the address given in the imprint.
d) Data processing by the provider of the social media platform
The provider of the social media platform uses web tracking methods. Webtracking may also take place independently of whether or not you are logged in or registered on the social media platform. Unfortunately, we cannot influence or restrict the web tracking methods of the social media platform.
Please be aware that the platform provider may use your profile and behavioral data to evaluate, among other things, your habits, personal relationships and preferences. We have no influence on the processing of your data by the platform provider.
Further information on the data processing conducted by the platform provider, including information concerning your rights as a user, can be foundin the provider’s data protection policy and, where relevant, the joint controller addendum:
• personalise our Platform to ensure content from the Platform is presented in the most effective manner for you and your device;
• monitor and analyse trends, usage and activity in connection with our Platform and services to improve the Platform;
• administer the Platform, and for internal operations, in order to conduct troubleshooting, data analysis, testing, research, statistical and survey analysis;
e) Technical usage information.
When you visit and use the Platform, we automatically collect the information sent to us by your computer, mobile device, or other access device. This information includes:
• your IP address;
• device information including, but not limited to, identifier, name, andtype of operating system;
• mobile network information; and
• standard web information, such as your browser type and the pages you access on our Platform.
Legal basis for this data processing is § 25 (2) No. 2 TTDSG in conjunction with our legitimate interest according to Article 6(1) (f)GDPR to process your data to provide effective services, we collect this information in order to:
• personalise our Platform to ensure content from the Platform ispresented in the most effective manner for you and your device;
• monitor and analyse trends, usage and activity in connection with ourPlatform and services to improve the Platform;
• administer the Platform, and for internal operations, in order toconduct troubleshooting, data analysis, testing, research, statistical andsurvey analysis;
• keep the Platform safe and secure; or
• measure and understand the effectiveness of the content and informationwe provide through the Platform.
f) Use of Cookies
On our website, we use cookies which are necessary in order for the site tofunction. Cookies are small text files that can be placed on your computer ormobile device by websites that you visit.
A distinction is made between session cookies, which are deleted as soon asyou close your browser, and permanent cookies, which are stored beyond theindividual session. We do not use these necessary cookies for analysis,tracking or advertising purposes.
In some cases, these cookies only contain information on certain settingsand cannot be linked to a person. They may also be necessary to enable userguidance, security and implementation of the site.
The legal basis for using these cookies is § 25 (2) No. 2 TTDSG in conjunctionwith our legitimate interest according to Art. 6 (1) (f) GDPR.
You can set your browser to inform you about the placement of cookies. Thisis in order to make the use of cookies transparent for you. You can also deletecookies or prevent the setting of new cookies at any time by using the appropriatebrowser settings. Please note that if you delete certain cookies, our web pagesmay not be displayed correctly, and some functions may no longer be available.
Google Analytics
We use the web analysis tool “Google Analytics” to design our websites according to your needs. Google Analytics creates user profiles based on pseudonyms. For this purpose, permanent cookies are stored on your end device and accessed out by us. In this way we are able to recognize and measure returning visitors.
The Google Analytics tool is provided by Google Ireland Limited and Google LLC. (USA) who support us as processors according to Art. 28 GDPR. The data processing can therefore also take place outside the EU or EEA. With regard to Google LLC (USA), no adequate level of data protection can be assumed due to the processing in the USA. There is a risk that authorities may access the data for security and surveillance purposes without you being informed or having the right to appeal.
Please take this into account if you decide to give your consent to our use of Google Analytics.
The legal basis for this data processing is your consent if you have given your consent via our consent banner, according to § 25 (1) TTDSG (consent for the setting or reading of cookies)in conjunction with. Art. 6 (1) (a) GDPR (consent for the data processing based on it).
The transfer to a third country takes place on the basis of Art. 49 (1) (a)GDPR. You can withdraw your consent at any time.
Please follow this link and make the appropriate settings via our banner.
Embedded Videos
On our websites, we embed videos that are not hosted on our servers. In order to ensure that accessing our websites containing embedded videos does not automatically lead to the download of third-party content, we only show locally hosted preview images of the videos as a first step. As a result, the third-party provider does not receive any information.
Only after you click on the preview image, is content from the third-party provider downloaded. This provides the third party with information that you have accessed our site and with the usage data technically required for this purpose. Furthermore, the third party provider is then able to implement tracking technologies. We have no influence on the further data processing by the third-party provider. By clicking on the preview image, you give us your consent to download content from the third-party provider.
The embedding is based on your consent if you have given your consent by clicking on the preview image. Please note that the embedding of many videos leads to your data being processed outside the EU or EEA. In some countries,there is a risk that authorities may access the data for security and surveillance purposes without informing you or allowing you to take legal action. Where we use providers in third countries without an adequate level of protection and you give your consent, the transfer to this third country is based on Art. 49 (1) (a) GDPR.
• Provider: Vimeo
• Adeqaute level of data protection: No adequate level of data protection. The data is transmitted on the basis of Art. 49 (1) (a) GDPR.
• Withdrawal of consent: If you click on a preview image, the content of the third-party provider is immediately downloaded. To avoid this downloading on other sites, please do not click on the preview image.
Third party tracking technologies e.g. for advertising purposes
We use cross-device tracking technologies to help us show you targeted advertising on other websites based on your visit to our websites and to helpus determine how effective our advertising efforts have been.
The legal basis for this data processing is your consent if you have given your consent via our consent banner, according to § 25 (1) TTDSG (consent for the setting or reading of cookies) in conjunction with. Art. 6 (1) (a) GDPR(consent for the data processing based on it).
Your consent is voluntary and can be withdrawn at any time.
How does tracking work?
When you visit our websites, it is possible that the third-party providers listed below may retrieve identification characteristics of your browser or terminal device (e.g. a browser fingerprint), evaluate your IP address, save or extract identification characteristics on your terminal device (e.g. cookies)or gain access to individual tracking pixels.
The individual characteristics can be used by these third parties to identify your terminal device on other websites. We may commission these third-party providers to show you advertisements based on the pages visited on our website.
What does cross-device tracking mean?
If you log on to the third-party provider with your user data, the respective identification characteristics of different browsers and end device scan be linked with each other. For example, if the third-party provider has created a unique identifier for each laptop, desktop personal computer,smartphone or tablet you use, these individual identifiers can be associated with each other as soon as you log in to a third-party service using your login credentials. This allows the third party to target our advertising campaigns across multiple devices.
Which third-party providers do we use in this context?
The third-party providers with whom we work for advertising purposes are listed below. If the data is processed outside the EU or EEA in this context,please note that there is a risk that local authorities may access the data for security and monitoring purposes without you being informed or having the right to appeal. Where we use providers in third countries without an adequate level of protection and you give your consent, the transfer to this third country is based on Art. 49 (1) (a) GDPR.
3. How and with whom do we share your personal data?
We do not sell, rent or lease your personal information to others except as described in this privacy notice. We share your information with selected recipients. These categories of recipients include:
• cloud storage provides located in the European Union, to store the personal data you provide and for disaster recovery services, as well as for the performance of any contract we enter into with you;
• IT services providers that provide us with hosting or SaaS (software as a service) services who we use to store our customer relationship management information, etc.; and
• analytics providers located in the European Union that assist us in the improvement and optimisation of the Platform; and
We will share your information with law enforcement agencies, public authorities or other organisations if legally required to do so, or if we have a good faith belief that such use is reasonably necessary to:
• comply with a legal obligation, process or request;
• enforce our terms and conditions and other agreements, including investigation of any potential violation thereof;
• detect, prevent or otherwise address security, fraud or technical issues; or
• protect the rights, property or safety of us, our users, a third party or the public as required or permitted by law (exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction).
We will also disclose your information to third parties:
• in the event that we sell any business or assets, in which case we will disclose your data to the prospective buyer of such business or assets; or
• if we or substantially all of our assets are acquired by a third party,in which case information held by us about our users will be one of the transferred assets.
Third party tools/services we use for the parts mentioned above are listed here. More information about their data privacy policy can be found by following the respective links:
• Zendesk (https://www.zendesk.com/company/privacy-and-data-protection)
• Vimeo (https://vimeo.com/privacy)
• LinkedIn (https://www.linkedin.com/legal/privacy-policy)
• Bing (https://privacy.microsoft.com/de-de/privacystatement)
• Google (https://www.google.com/intl/de/analytics/learn/privacy.html)
• Convey This (https://www.conveythis.com/legal/privacy-policy)
• UseBasin (https://usebasin.com/privacy)
• Mailjet (https://www.mailjet.com/security-privacy)
• Zapier (https://zapier.com/privacy)
We also share necessary data with our partner ALFRED TALKE KG and TALKE-Emmerich GmbH & Co. KG (Max-Planck-Straße 20, 50354 Hürth, Germany) for providing shipment offers on the CheMondis marketplace as described in Art. 6 (1) (f) GDPR.
After sending the request, CheMondis does not have any influence on the further processing of the data by ALFRED TALKE KG and TALKE-Emmerich GmbH & Co. KG.
The data transferred from supplier and buyer to TALKE are Names, Addresses and Email addresses. This service is optional and only activated when the button “Request Shipment” in the corresponding form is clicked.
4. Provision of data
5. Where do we store your personal data?
6. The security of your personal data
The transmission of information via the internet or email is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your information transmitted through the Platform or via email; any transmission is at your own risk. Once we have received your information, we will take appropriate technical and organisational measures to safe guard your personal data against loss, theft and unauthorised use, access or modification.
The Platform may include links to websites of other users of the Platform or third parties. If you follow a link to any of these websites, these websites will have their own privacy policies and we do not accept any responsibility or liability for these policies. Please check these policies before you submit any information to those websites.
7. How long do we store your personal data?
We will retain your information as follows:
• if you contact us via email or www.chemondis.com we will keep your data for up to 24 months after;
• your technical usage information for up to 10 years;
• data on your use of the Platform/services: for up to 10 years
The data required for the use of the platform (registration) will be deleted after the end of your use, i.e. when no more business relations exist. If statutory retention periods exist, the data concerned is retained for six orten years for the duration of these periods and then deleted.
After you have ceased being an authorized representative in relation to your company’s use of the Platform, we will store your information in an aggregated and anonymised format.
8. Your rights
You have the right to request access to the personal data we hold about you and be provided with certain information about how and for which purposes we use your personal data and who we share it with. You also have the right to ask us to correct your personal data where it is inaccurate or incomplete.
In certain circumstances, you have the right to ask us to delete the personal data we hold about you:
• where you believe that it is no longer necessary for us to hold your personal data [(for example, if you no longer act as authorized representative of you company)];
• where we are processing your personal data on the basis of legitimate interests and you object to such processing and we cannot demonstrate an overriding legitimate ground for the processing;
• where you have provided your personal data to us with your consent and you wish to withdraw your consent and there is no other ground under which we can process your personal data; or
• where you believe the personal data we hold about you is being unlawfully processed by us.
In certain circumstances, you have the right to ask us to restrict (stop any active) processing of your personal data:
• where you believe the personal data we hold about you is inaccurate during the time we verify accuracy;
• where the processing of your personal data is unlawful but you do not want us to delete it, but instead want to restrict the processing;
• where we no longer need your personal data fort he purposes of our processing but you require us to retain the data for the establishment, exercise or defense of legal claims; or
• where you have objected to us processing your personal data based on our legitimate interests during the time we are considering your objection.
You have the right to ask us for a copy of the data concerning you in a structured, machine-readable format and to ask us to share (port) this data to another data controller.
You can object to our processing of your personal data to the extent it is based on our legitimate interests. In such case we will no longer process your personal data unless we can demonstrate over riding compelling legitimate grounds for the processing.
To exercise any of these rights above, please contact Sebastian Brenner at support@chemondis.com. In addition, you have the right to complain to the Information Commissioner’s Office or other applicable data protection supervisory authority.
Please note that these rights are limited, for example, where fulfilling your request would adversely affect other individuals or Company trade secrets or intellectual property, where there are overriding public interest reasons or where we are required by law to retain your personal data.
9. Withdrawal of Consent
10. Objection to Marketing
At any time you have the right to object to our processing of data about you in order to send you promotions, newsletters, emails and special offers,including where we build profiles for such purposes, and we will stop processing the data for that purpose.
11. Complaints
12. Changes
13. Contact
Questions, comments and requests regarding this privacy notice are welcomed and should be addressed to support@chemondis.com.
Contact details of the data protection officer
Our company data protection officer will provide you with further information or suggestions on the subject of data protection:
datenschutz süd GmbH
Wörthstr. 15
97082 Würzburg
office@datenschutz-sued.de