New on CheMondis: Agreement Management

Have you noticed our new “Agreements” tab on the marketplace yet?

Traditionally, there were two different ways of selling products on CheMondis. Suppliers can either choose to sell products directly as instant deals at fixed list prices or they can individually issue quotes based on quote requests from prospective customers. A couple of months ago CheMondis introduced the “special offer” feature, which allows suppliers to make custom deals for selected buyers, as both an instant deal or a quote request.

For a couple of weeks, CheMondis now offers another option to help buy and sell chemicals on the marketplace – the Agreement. This new tool allows Buyers and Suppliers to agree on terms for recurring orders, such as longer-term contracts and agreements.

What is a Recurring Order?

A recurring order refers to a repetitive purchase of the same product from the same supplier. For example: Buyer A requests a specific product offer on CheMondis from seller B. They negotiate on the marketplace and ultimately the deal is made.

Here’s the catch: Buyer A needs the specific product every week. Instead of repeating this process over and over, the new Agreement Management simplifies the process and lets both parties agree on a specific price for a particular quantity over a specified period of time. Meaning: Agreement management allows suppliers to make longer term arrangements with buyers. 

Now Buyer A and seller B can make an agreement on CheMondis, allowing them to repeat a purchase every week, until either the agreement or the volume has expired.

How does it Work for Buyers?

Step 1: Make a quote request on the product you are interested in

Step 2: Head to “Agreements” inside of the Quote Request tab

Step 3: Fill in the mandatory fields (including start and end date of the agreement; price; min. order value and max order value, total value, quote/unit; incoterms; delivery address etc.) and select “request”.

Step 4: See all information in the Agreement detail screen. Within this tab you are can chat with the seller directly via our inbuilt chat feature.

Step 5: Wait and receive an offer from the seller. See all offer information in the current offer field. Select accept. (Of course, you may also reject the offer and renegotiate the agreement).

Step 6: Head to the Agreement list and check the current status. On-Going: Agreements that are taking place in the present. Confirmed: Agreements that will take place in the future. Expired: Agreements that have already taken place in the past.

Step 7: Select “Add to cart” in the Agreement list and the “orders” screen will appear.

Step 8: Determine the quantities and delivery dates for each order of the agreement.

Step 9: Select “Add to Cart” within the order screen. 

Step 10: Head to the “Shopping Cart” and select “Proceed to Checkout”.

Step 11: Select “Confirm Order” in the “Summary” field.

How does it Work for Suppliers?

Step 1: Receive a Quote / Agreement Request from a buyer.

Step 2: Head to the Quote /Agreement detail screen and create an offer.

Step 3: Select Agreement (As a seller you can also decide to give a quote instead of an agreement.) The information in the Agreement field is pre-filled, but can be changed by the seller.

Step 4: (When your Buyer is requesting the first call-off from your agreement) Head to the main dashboard and select ”orders”.

Step 5: View the details of each order of the Agreement.

Step 6: “Accept”, “reject” or “renegotiate” each order of the Agreement individually. *Keep in mind that you can renegotiate at any time.

In a nutshell

Buyers and Suppliers on CheMondis need a convenient way of addressing recurring orders. To facilitate this CheMondis has developed the Agreements Management Tool, which allows both Buyers and Suppliers to save time on repetitive orders and longer term contracts.

You can also use the Agreements Tool to manage your contracts with your existing Buyers or Suppliers. Just enter the Agreement as described above and profit from full transparency about all details and call-offs.

Thanks for taking the time to read the CheMondis Blog.